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The application process step by step


 

Link to the uni-assist online portal for applicants

 


 

In order for your university application to be successful, great care should go into the researching and compiling of your application documents. Make sure you take sufficient time for your application and proceed step by step:

 


1. Gather information as regards courses of study, admission criteria and deadlines


2. Providing required copies and authentication


3. Find out whether you need to apply through uni-assist


4. Provide all documents


5. One separate application form for each university


6. Using the uni-assist online portal for applicants


7. Transferring the handling fees for all applications


8. Sendung all paper documents to uni-assist


9. Sending missing documents or making changes


10. Tracking the application processing

 


 

1. Gather Information as Regards Courses of Study, Admission Criteria and Deadlines

 

First of all, please contact all universities that you wish to apply to and find out which courses they offer, the admission criteria and the application deadlines. Generally all this information can be found on the universities’ websites. You can also use the universities’ Student Advisory Services.

Please note:
Each university has different admission criteria and application deadlines. These differ not only from university to university but sometimes from degree course to degree course as well. Therefore, please inform yourself of the exact criteria and application deadlines for each of your chosen study courses before you apply.

uni-assist is not a Student Advisory Service, and can only answer questions in direct relation to the pre-check of your application documents.

 

List of all uni-assist member universities

 

 

We recommend that you apply at least six weeks before the end of the application period. Applying early has the advantage that we can inform you in plenty of time of the result of our check, and you will then have the chance to add any missing documents to your application before the deadline.

You can send us your application at any time before the end of the application period, even if the university’s official application period has not yet begun.

Please go directly to the universities’ websites to find out when the application deadlines are. Please always bear in mind that different application deadlines may apply to different groups of applicants.


more information regarding extended deadlines

 


 

2. PROVIDING REQUIRED COPIES and AUTHENTICATION

 

Please ask each university that you wish to apply to about which documents you need to submit, and in which format.
Each university sets out different requirements. These differ not only from university to university, but sometimes from degree course to degree course as well. Therefore, please inform yourself of the exact criteria for each of your chosen study courses.

Please note:
Copies of authenticated documents – regardless of whether they are submitted electronically or in paper form – are mere copies and are not authenticated themselves. A copy only counts as authenticated if it bears an original seal of authentication.

On our website, you may find general information on school and university certificates, language proficiency certificates, translations and official authentications.

 

Documents

 


 

3. FIND OUT WHETHER YOU NEED TO APPLY THROUGH UNI-ASSIST

 

uni-assist is not always responsible for all foreign study applications to our member universities. It is up to each university to determine which applicant groups and which degree courses uni-assist is responsible for or not responsible for. If you belong to an applicant group or are applying for a degree course that uni-assist is not responisble for, then you cannot send your application to uni-assist.

 

Which applicant groups do exist?
There is a variety as each university can define applicant groups on its own. However, here is an overview on the main criteria which often apply:

 


If you ask at the university for advise on responsibilities then please indicate the criteria that pertain in order to get correct information.

Please note: if you send us an application that we are not responsible for processing, then we cannot send it on to your chosen university. In such a case you will have to compile your application again from scratch and send it directly to the university. If you are applying very late, then the application deadline may have already passed by the time we contact you, meaning that you will not be able to re-apply until a later semester. We will not be able to refund the full amount of the handling fees to you either in such a case, since we must retain EUR 10,00 administrative fees per semester.

 


 

4. PROVIDE ALL DOCUMENTS


You can apply simultaneously to as many uni-assist universities as you like. For this, we only need one set of documents. These documents must fulfil all requirements set out by all the universities you have chosen. Please note that all documents need to be submitted in paper form. Certificates generally need to be authenticated.

Please do not send us any extra copies, authenticated or not. We only provide the universities with your documents in electronic form, your paper documents will be stored in uni-assist’s central archive. Excessive copies mean unnecessary work (for us) and costs (for you).

Please note:

 


 

5. ONE SEPARATE APPLICATION FORM FOR EACH UNIVERSITY

 

If you are applying to several universities, you need to fill in one application form per university in full and sign it.

There are different types of application form:

a) the online application via the uni-assist online portal for applicants:

 

The member universities of uni-assist have decided that an online application via the uni-assist online portal for applicants will be mandatory starting with summer semester 2014:
Register in our online portal, create your application form and submit it electronically to uni-assist. Then print the application form, sign it and send it together with your documents to uni-assist.


Please note: If you already have an applicant's number with uni-assist, then please register with exact this number. Please do not register twice and do not produce any other online account!

 

go to the uni-assist online portal for applicants

 

b) special application forms

Enquire at the university you would like to apply for whether you have to hand in the university's own specific application form. If this is the case, please have the application form sent to you or download it from the university's website. This application form must then be submitted additionally.

 

Important information on specific application forms and procedures of certain universities

Notes on filling out application forms:

 

 


 

6. USING THE ONLINE FEATURES

 

In our online portal you can:

 

 

further advantages of an online application

 


Please note the following:
Generally speaking, even if you are applying online, your fully-filled and signed application form and all required documents in authenticated form must reach uni-assist before the end of the application period. The electronic submission of your application and the postmark have no influence here. The handling fees must also reach us on time.

Submitting your application form via th euni-assist online portal for applicants is mandatory. However, it is not necessary to upload all application documents but you may upload those documents which don't have to be certified or don't need an original signature. This way you do not only save shipping costs but also time: Documents that have been uploaded via our online portal are immediately at our specialists' disposal and will automatically be factored in evaluation. If you send your documents via our contact form, it will take at least some days until they will be matched to your file.

If you plan to upload your documents initially so that we can check them, please leave enough time for this: the processing of your application takes around four to six weeks after the upload and our receipt of your payment. You will then receive a message from us about the result, and you will then need to send us your application form and all required documents in authenticated paper form such that they reach us before the application deadline.

 


 

7. TRANSFERRING THE HANDLING FEEs FOR ALL APPLICATIONS

 

For the processing and formal check of your application documents, handling fees apply due to the administrative work that uni-assist incurs. The handling fees are calculated per semester and per university.

The deadline for payment is identical to the deadline for each individual application, however as a gesture of goodwill we will grant an extension period of seven days for payments. We cannot process any applications whose payments arrive after this time period has elapsed. In such a case we will credit your payment to your applicant account and you can use the fees for a new application in a subsequent semester.

Also it does not matter whether you send us your application documents or your payment first, or whether you do both at the same time. We can only start processing your application once we have received and registered both.

Further information about handling fees at uni-assist can be found in our Regulation of Fees:


  Regulation of fees

 


 

8. SENDING ALL PAPER DOCUMENTS TO UNI-ASSIST

 

The official arrival day of your application is the day on which your application documents reach uni-assist in full, in paper form and fulfilling all requirements.
Please send us your documents and the handling fees as early as possible: The advantage of applying early is to ensure an early reply from us regarding the result of our processing. You will then have the chance to submit any missing documents before the deadline expires. The processing duration for an application is around four to six weeks after its arrival at uni-assist.

Even if you already know that your application is not yet complete, for example because you have not yet received your leaving certificate or language certificate, you can still apply with the rest of your documents. We will of course reject your application initially after the first processing due to it being incomplete, but will then tell you exactly what is misssing or has been sent in the incorrect form, if anything. In this way you can react early on, add any missing documents and markedly increase your chances of your application being forwarded to the university.
In short, all required documents have to reach uni-assist in the correct format before the application deadline, generally it is not possible to add any documents after the deadline. Regardless of when we informed you that something was missing or had been submitted in the incorrect format, the university’s application deadline is what counts and uni-assist cannot make any exceptions.

If you cannot get your application to us until just before the end of the application period, please make sure that all documents really are sent to us in full and in the correct format and that you have asked the university in question about the exact requirements.

What needs to go in the envelope?


How should I put everything in the envelope?
You don’t need to sort your documents, but it does help us if you put your transfer slip/credit card form, your sheet with your personal information and all your application forms at the top. Even if you are applying to several universities, you can send all your documents in a single envelope.
Please do not put your documents in a clear plastic wallet or in several envelopes, and please do not use any paperclips or post-it notes to mark them up, since we will have to remove them all first before we can start processing your documents. Also you may not open any documents that your university has given you in a sealed envelope.

You can of course send documents for several applicants at the same time. However, please make sure that it is clear which documents belong together and which are from a different applicant. It is best if you use an individual envelope for each applicant with a name and an applicant number (if available) on it, and then put all the envelopes in a bigger envelope.

Please pay the correct postage for your envelope(s), since uni-assist cannot pay any postal surcharges for you.
Please do not add any self-adressed, stamped envelopes or international post coupons, since uni-assist will not return any documents to you.

Please send all your applications to the following address:


uni-assist e.V.
Helmholtzstr. 2-9
10587 Berlin
Germany


In the top line, please write the name of the university (or one of the universities) that you are applying to, and then write the address underneath.

As soon as we will have received your post, we will automatically send you a confirmation of receipt by e-mail. Since we register post manually, there will be a time delay between the actual arrival of your post and its registration in our system.
If you have still not received a confirmation of receipt two weeks after sending your documents, please contact us immediately.

 


 

9. SENDING MISSING DOCUMENTS OR MAKING CHANGES

 

Within the application period, you can send us any missing documents and/ or correct any information. You will not incur any handling fees for this.

 

 


 

10. TRACKING THE APPLICATION PROCESSING

 

 

go to the uni-assist online portal for applicants


more information on uni-assist's pre-check procedure