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Application documents


Note: Be sure to find out directly from the universities about the documents you are required to submit.

 

Applications
Educational certificates
Language certificates
Other application documents


Applications

 

With uni-assist, you apply via the online portal.

 

It's all very simple:

 

Note: We also require all your application documents in paper form:


Certificates

 

as a general rule :

 

You have to submit every document only once, even if you apply to several universities.

 

You have already studied at a foreign university?

 

Then we would like to calculate your grades as accurately as possible. To do this, we need the marking system your university used for your study programme.

If the marking system is not set out in your transcript of subjects and marks, there are two alternatives available to you:

 

Important: We need an official document with your university's marking system. Therefore, we ask that you please do not send us any general information about the marking system of your home country (such as links to anabin or Wikipedia).

 

Important information concerning officially certified copies:

 

Important information on the subject of official certifications and certified translations is available here:

 

 certification and translation


Information for applicants from certain countries of origin and their particular education systems is available here:

 

Country-specific tips

 

Information concerning the special features of particular school-leaving qualifications (International Baccalaureat Diploma and US High School Diploma) is available here:
 

special school-leaving qualifications


Language certificates

 

Your application for a course of studies must be accompanied by proof of your language skills: Your proficiency of the teaching language must be good enough to enable you to follow the lessons and allow you to actively participate in them.

The majority of study programmes in Germany are taught in German. However, there are also some English-language study programmes. Sometimes it is also necessary to prove German language skills for these too.

Important: You must submit officially certified copies of your language certificates – prior to the closing date for applications.

Individual universities have widely varying conditions regarding language skills. Therefore: Please find out precisely what language certificates and what level of proficiency you need for the study programme of your choice.


German


The following language certificates will be accepted by all universities:

 

List of the various types of proofs of German language proficiency:

 

The TestDaF certificate can be verified online by uni-assist.

Your test results are published online, but you will not receive your TestDaF certificate in good time before the closing date for applications? In this case, please submit your confirmation of registration for the examination before the closing date for applications.

The confirmation of registration must state the date of the examination and your registration number. An officially certified copy is not required – a simple  copy will be sufficient.


English


List of the various types of proofs of English language proficiency:

 

Other languages


Additional skill levels may be necessary for certain subjects (e.g. study programmes with an international focus).

It is advisable to always send us an officially certified copy of your secondary certificate, together with a certified translation. This means that you have already provided the proof necessary for numerous cases.


Other application documents

 

There are many more documents that universities might ask their study applicants for. The ones that need to be submitted in individual cases depend entirely on the university and course of study. Please make sure you contact the university directly for information on everything you need to submit. If there is anything you do not understand or if you are not sure if/how you are to fulfil a particular requirement, please make sure you ask the university’s student advisory service for a detailed explanation, so that in the end you do everything correctly and provide a complete set of documents.

 


List of the most important types of application documents:

 

CV
Cover letter
Letter of recommendation
Copy of passport
Photo
Certification of name change
Matriculation certificate/ex-matriculation certificate
Internship/employment experience
Proof that suitability and/ or entrance exam has been passed
TestAS certificate
GMAT/ GRE test certificates
Portfolio
Medical certificate



CV

Applications almost always contain questions about your secondary and third-level education. It is usually enough to provide the required  information here.

Some universities demand a seamless – updated to the day the application is filed.

 

Tips for drafting a seamless CV:


Cover letter
Use the cover letter to explain why you are applying for a particular university and a particular study programme. And why you are particularly suited for it. A cover letter should generally be about two pages in length. The cover letter will be forwarded to your preferred university.

 

Important: Please state the name of your preferred university clearly visible (in bold) at the top of the cover letter.


Letter of recommendation
Universities sometimes demand letters of recommendation from your former professors and lecturers

Copy of passport
You are advised to always provide a copy of your passport – only the page containing your photo and personal details. It is not necessary to have the copy certified. You can also upload the passport copy to your online account.

Photo
This does not necessarily need  to be a passport photo. It is also sufficient to provide a portrait photo (as small as possible) of yourself. A single photo is enough, and it need not be the original photo. You can upload it to your online account.

Certification of name change

If you have changed your name – through marriage for example: Enclose a certificate detailing your name change with your application. This declares why the name on your certificates is different.

Matriculation certificate/ex-matriculation certificate
If you have already studied in Germany, or are registered at another German university, please submit a


Internship/employment experience
An internship or employment reference proves that you have practical experience in your subject area.

Please note the university’s guidelines concerning the contents and duration of the internship. Internship and employment references generally need not be certified. However, they should be submitted in a certified translated form, if they were not issued in German or English. Please note our instructions concerning certified translations.


Proof that suitability and/ or entrance exam has been passed
You will frequently be asked to demonstrate your aptitude, particularly for arts-related study programmes. This will generally be performed by way of an exam, which you will sit prior to your application to the university. You can make an application once the exam has been successfully passed.

TestAS certificate
The TestAS is a standardised test of academic aptitude for international university applicants. You can sit the test in several disciplines. It is mandatory for some study programmes. You can forward your TestAS result to us online.

GMAT/ GRE test certificates
These are special tests, which are becoming increasingly important particularly in business-related subjects.

Portfolio
Ask the university if you are required to submit a printed portfolio or a CD. Or if you may upload your drafts/designs in file format to your online account: This will make them immediately visible to the universities. And you will save on the costs of printing and posting your portfolio. In the majority of cases, it will be necessary to submit your portfolio and folder of drafts/designs directly to the university.


Medical certificate
Sometimes you are required to prove that you have the physical ability to undertake your chosen studies. This is particularly important for sports medicine subjects. Ask the university about which medical certificates are needed, and which physicians are permitted to issue the required medical certificate.


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